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THE
TEXAS TOLTERS REGIONAL
CHAPTER OF THE USIHC Founded
Feb 2005 CONSTITUTION AND
BY-LAWS Mission Statement To promote knowledge of the
Icelandic horse and its correct use as a competition and riding horse in
accordance with the policies of FEIF and the USIHC. To provide opportunities
for activities associated with the ownership and the riding of the Icelandic
horse in Texas and the surrounding areas. Article I Name and Object The name of the association
shall be the Texas Tolters. Its objectives shall be to promote the Icelandic
horse breed, to educate its membership about the breed, and to provide an
environment of support for owners and riders who enjoy the talents and
characteristics of the Icelandic horse. These objectives will be conducted in
accordance with FEIF, and with the USIHC as the member association of FEIF in
the United States. Article II Membership Section 1: There are three (3)
classes of membership: Individual, Family or Honorary. Only USIHC members in
good standing who are entitled to vote in the USIHC are eligible to be full
voting members of this association and to be Officers. In accordance with the
USIHC Regional Chapter rules, USIHC members who join more than one Chapter
can be a full voting member in only one Chapter. Honorary membership
(non-voting) is open to USIHC members voting in another Chapter, and to
non-USIHC members. Honorary memberships pertain to individuals who are
invited to become members. Section 2: Annual dues are as
follows: a) INDIVIDUAL MEMBERSHIP
(1 vote) b) FAMILY MEMBERSHIP (2
votes) c) HONORARY MEMBERSHIP
(non-voting invited members) NO DUES Article III Dues Annual dues shall be payable
on January 1 each year unless otherwise decided by the Officers.. Any member
failing to pay the annual dues within thirty (30) days shall cease to be a
member of the association, unless
extension of payment is set by the Officers. A new membership begun after November 1 will become
current for the following year. Article IV Officers Section 1: The officers of
this association shall consist of a President, Vice-President, Secretary, and
Treasurer. Officers shall be elected by the Board of Directors, from among the members of the Board. The term of office is one year. Section 2: The President schedules
and presides over all meetings, is responsible for conducting all meetings,
and is the primary spokesperson for the association. Section 3: The Vice-President
schedules and presides over any meeting in the absence of the President.
Section 4: The Treasurer will
keep the financial records of the Association, collect dues, and report
expenses on a annual basis. The Treasurer will receive, deposit, and disburse
all monies for the association subject to the conditions set forth by the
Officers, maintain an accurate accounting of all financial transactions, and
submit a written report of all financial activity for presentation at the
Annual Meeting each year. Section 5: The Secretary will keep accurate records of every meeting and submit an agenda for subsequent meetings and act as a public relations delegate. Article V Board of Directors Section 1: The members
of the Board of Directors must be members of the United States Icelandic
Horse Congress. The Board of
Directors shall be comprised of five (5) directors, of whom four (4) will be
officers and one (1) will be designated the USIHC Representative. The term of office is one year. Section 2: The Board of Directors shall be the governing body of the association and shall set policy and procedures for the club; accept and discipline members; prepare the budget; and approve all disbursements in excess of $100. Section 3: The Board of Directors may fill a vacancy on the Board of Directors occurring for any reason. A member appointed to fill a vacancy shall remain a Director until the next election year. Section 4: At all meetings of the Board of Directors, three (3) members shall constitute a quorum. A quorum shall be necessary at any Board of Directors meeting to transact business. Section 5: The Board of Directors shall meet at least one (1) time a year. This meeting may occur by conference call if necessary. Article VI MeetingsSection 1: The order of business at all meetings
shall be as follows: a) determination of a quorum; b) reading of the Minutes
of the last meeting; c) reports from each committee; d) old business; and e)
new business. Section 2: At all meetings of members a quorum
shall consist of at least 51% of the voting members. A quorum shall be necessary at
any meeting to transact business.
Article VII
Elections Section 1: Two months prior to the annual meeting, the secretary will e-mail out requests to the membership for nominations for the Board of Directors. Nominees should be notified by e-mail and should reply if they are willing to run for office. One month prior to the meeting, ballots should be mailed to the membership for voting. Section 2: Prior to the
mailing of the ballots, the President shall appoint two (2) members, who are
not members of the Board of Directors, if enough members are available, to
count the ballots. Results of
the vote should be presented at the meeting. Section 3: The
incumbent and new Officers shall meet prior to the annual meeting to choose
new officers and maintain continuity. The new Board of Directors shall
assume their offices at the annual meeting. Article VIII Committees Section 1: When the
association has over 15 members, the Officers shall appoint a Membership
Committee. All other committees are to be ad hoc committees established
and disestablished by an action of the Officers as needed. Each
committee, standing or ad hoc, shall serve as advisory to the Officers, shall
elect its own chairperson, and shall report to the Officers as required. Section 2: All members in good
standing shall be eligible to serve on all committees. Article IX Rules of Order “Robert’s Rules of Order”
shall be the parliamentary guide for matters of procedure not specifically
provided for by the Constitution and By-Laws. Article X Amendments Amendments of the foregoing
Constitution and By-Laws shall be adopted by the Officers as needed to keep
it in compliance with the USIHC rules regarding Regional Chapters and to
provide for the efficient management of the club's activities. Article XI Dissolvement If for any reason this
association should dissolve, all monies remaining in the Treasury after
dissolvement shall be donated to the USIHC for use in matters relating to the
Icelandic horse breed. |